Under general direction, this person will handle all expense payment processing for the company. This position is responsible for the processing of mill vendor invoices, including utilities, employee allowances, and company credit card statements.
ESSENTIAL DUTIES AND RESPONSIBILITIES This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned and are subject to change at any time due to reasonable accommodation or other reasons.
Manage a large volume of invoices received. The A/P Specialist will review invoices from vendors, prioritize invoices according to cash discount potential and payment terms, match documents, code invoices, assemble voucher packages, and produce checks for approval by appropriate managers for disbursement.
Respond to all vendor inquiries, identify and research any discrepancies on vendor statements and invoices, resulting in correction.
Audit and process credit card bills for payment.
Monthly review of the Accounts Payable aging to review items over 60 days and to request vendor refunds.
Assist in month end closing to reconcile all accounts payable accounts.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Assist with other projects as needed.
DESIRED MINIMUM QUALIFICATIONS Necessary Knowledge, Skills and Abilities: (The specific minimum competencies required for job performance. Personal characteristics that contribute to an individual’s ability to excel on the job)
Education / Experience
High School Diploma or GED required. Associate’s Degree preferred. A minimum of 2 years in accounts payable experience required.
Excellent MS skills including Word, Excel, Outlook and Internet.